{ "query": "NEC4 contract NCE auto-approval consequences and PM response deadlines", "raw_results": [ { "url": "https://www.gatherinsights.com/en/nec4/response-periods", "title": "NEC4 Response Periods: Complete Deadlines Guide - Gather Insights", "content": "Gather tracks PM response deadlines automatically alongside Contractor notification deadlines. When the PM's two-week quotation response window is approaching expiry, the commercial team is alerted before it closes — so the clause 62.6 notification can be issued at the right moment, not missed entirely.\n\n## Five Common Mistakes with NEC4 Response Periods\n\n1. Only tracking Contractor deadlines. The eight-week time bar receives most attention because missing it destroys entitlement. But the PM has its own response deadlines with their own consequences. Teams that track only Contractor obligations miss the commercial value of PM deadline failures. The deemed acceptance provisions in clauses 61.4 and 62.6 exist specifically to be used. [...] Fixed periods written into the contract clauses. These are the same on every NEC4 ECC project regardless of what the parties agree in Contract Data. The most commercially significant are in the compensation event procedures: the eight-week notification window (clause 61.3), the one-week PM response to a CE notification (clause 61.4), the three-week quotation period (clause 62.3), and the two-week PM response to a quotation (clause 62.6). The PM's two-week acceptance window for a programme submission (clause 31.3) also falls in this category. These periods cannot be varied by Contract Data. [...] No. The eight-week notification requirement under clause 61.3 applies only to the Contractor. Events arising from PM or Supervisor actions — instructions, notifications, certificates, or changed decisions — are not subject to the Contractor time bar. The PM notifies these events under clause 61.1. Where the PM has its own response obligations (clauses 61.4 and 62.6), missed deadlines create deemed acceptance consequences rather than loss of entitlement. The PM does not lose the ability to assess a CE by missing their response window; they lose the ability to reject what the Contractor has submitted.\n\n### Can NEC4 response periods be extended?", "score": 0.76385427, "raw_content": null }, { "url": "https://www.necplanningsolutions.co.uk/post/nec4-compensation-event-time-bar-and-the-ce-clock-clauses-61-and-62-explained", "title": "NEC4 Compensation Event Time Bar: Clauses 61 and 62 Explained", "content": "This email is notice of failure to reply. Please provide your response in accordance with the contract.\n\nCommon mistakes that cause avoidable trouble\n\n1. Waiting for full impact before notifying. Notify the event, then price it.\n2. Treating an instruction email as a CE notice. Issue a separate notice with its own reference.\n3. Letting reply deadlines drift. Track the PM reply date and use Clause 62.6 steps when needed.\n4. Submitting quotations that are hard to decide. Use a repeatable pack with a clear decision request and clean evidence.\n\nReferences [...] What Clause 62 actually does\n\nClause 62 is the quotation and decision cycle. It sets a controlled sequence:\n\n1. The Project Manager instructs the Contractor to submit a quotation.\n2. The Contractor submits within the stated time. NEC guidance notes the standard ECC position is three weeks from instruction unless extended.\n3. The Project Manager replies within the period for reply in the Contract Data, or moves to their own assessment route where the contract allows.\n4. If the Project Manager fails to reply in time, Clause 62.6 provides a mechanism where the Contractor notifies the failure to reply, and if the Project Manager continues to fail to reply for two weeks after that, the quotation is treated as accepted and then implemented. [...] • Cost build-up with supporting records\n\n• Programme extract showing the impacted chain of logic\n\n• Evidence index\n\nIf your pack is not decision-ready, you will often get delay and rework rather than acceptance.\n\nStep 5. Track reply deadlines and use Clause 62.6 correctly\n\nIf the Project Manager reply deadline passes:\n\n• Issue the “failure to reply” notice promptly\n\n• Diary the two-week follow-up window\n\n• Keep proof of delivery\n\nThis is a controlled mechanism in NEC. It only helps you if you follow the steps and can prove the dates.\n\nStep 6. Close the CE properly\n\nA CE is not finished when you receive an email saying “accepted”. Close it by:\n\n• Updating the CE register with the final status and references\n\n• Updating the programme and forecasts so the controls reflect the decision", "score": 0.52948296, "raw_content": null }, { "url": "https://www.ceca.co.uk/wp-content/uploads/2023/10/CECA-NEC-Bulletin-No.34-%E2%80%93-Periods-for-response-in-NEC-contracts-October-2023.pdf", "title": "[PDF] Periods for response in NEC contracts - CECA NEC4 Bulletin", "content": "Parties would be as follows: ECC – Party A: Client/Project Manager, Party B: Contractor ECS – Party A: Contractor, Party B: Subcontractor PSC – Party A: Client/Service Manager, Party B: Consultant The table included below lists the communications that could be issued, and the response times within which they should be responded to. Responses can not be a “holding response”, i.e., a response to a compensation event quotation must be either acceptance or non-acceptance within two weeks, not a response within two weeks to state “we will get back to you in due course”. Response times can be extended on a case-by-case basis but only by agreement with both Parties (i.e., not Party A simply telling Party B they will take longer). It is also important to remember that the response times are the [...] October 2023 CECA NEC4 Bulletin CECA Member Briefing: Bulletin No. 34 – Periods for response in NEC contracts For more information, contact CECA Southern Director David Allen on 07741 543468 or davidallen@cecasouth.co.uk CECA (Southern) Ltd, 2nd Floor, East Wing, Metro House, Northgate, Chichester, West Sussex, PO19 1BE NEC Contract focus month 34 – Periods for response in NEC contracts CECA NEC4 Bulletin Good communication flow, transparency and auditability should be key features when administering any construction contract. NEC4 deliberately puts processes in place during the life of the project to ensure good practice project management. Adhering to the contractual processes and having a full audit trail of what was issued, when, and what the response was, should be key for both [...] also important to remember that the response times are the longest time that should be taken. They should not intentionally be responded to at the latest possible time that the contract allows. For a well-run, efficient project, the Parties should try to respond to each other well inside the stated contractual timescales. Where there is no specific timescale stated to respond for a particular type of communication, the response period will default to the “period for reply”, which is specific and identified for a project in Contract Data Part 1. Where something is issued for acceptance and the response is non-acceptance, clause 13.4 makes it clear that Party A has to state the reasons why they are not accepting in sufficient detail that allows Party B to correct the submission and be able", "score": 0.47416916, "raw_content": null }, { "url": "https://gmhplanning.co.uk/nec-downloads/nec4-contract-timescales-to-respond/", "title": "Periods for response in NEC contracts - CECA Bulletin 34", "content": "Good communication flow, transparency and auditability should be key features when administering any construction contract. NEC4 deliberately puts processes in place during the life of the project to ensure good practice project management. Adhering to the contractual processes and having a full audit trail of what was issued, when, and what the response was, should be key for both Parties. It is strongly advised that for any project this should be managed through a cloud-based system (which is discussed in detail in previous CECA bulletin 12), to help both Parties follow the correct contractual processes and response times. Where the Scope states the use of such a communication system, clause 13.2 makes it clear that the communication only takes effect when it is communicated through [...] Skip to content\n\nGMH Planning Ltd NEC Training NEC3 NEC4 Contract Consultancy Logo\n\nGMH Planning – NEC Training\n\nExperts in the New Engineering Contract\n\nmail\n\nshopping\\_cart\n\nNEC4 Training Training Courses\") NEC4 Public Training NEC Advice Advice and Project Planning Guidance\") NEC Guidance Notes Free Downloads NEC FAQs NEC People Conference NEC4 Webinar Blog Contact\n\nNEC Downloads & Publications \n\nCover image for CECA NEC4 Bulletin CECA Member Briefings by GMH Planning Ltd\n\n# Periods for response in NEC contracts – CECA Bulletin 34\n\n timer 4 Minutes read time\n tag CECA Bulletins\n tag Terms and communications [...] It is also important to remember that the response times are the longest time that should be taken. They should not intentionally be responded to at the latest possible time that the contract allows. For a well-run, efficient project, the Parties should try to respond to each other well inside the stated contractual timescales. Where there is no specific timescale stated to respond for a particular type of communication, the response period will default to the “period for reply”, which is specific and identified for a project in Contract Data Part 1. Where something is issued for acceptance and the response is non-acceptance, clause 13.4 makes it clear that Party A has to state the reasons why they are not accepting in sufficient detail that allows Party B to correct the submission and", "score": 0.4450718, "raw_content": null }, { "url": "https://www.neccontract.com/news/compensation-events-an-introduction-for-new-nec-users?srsltid=AfmBOorIaK2z1-569CFu8y9qfsvvO-Dlsu80Cusb-sIagpHcPr_Fj3Yi", "title": "Compensation events – an introduction for new NEC users | News", "content": "On receipt of a compensation event notification, the project manager has one week (unless there is agreement to a longer period) to assess whether it is valid. If it is, then the contractor has three weeks to submit a quotation setting out the time and cost impact for the project. \n \n The project manager must respond to a notification within a week otherwise the compensation event is automatically construed as such, and the contractor is entitled to submit a quotation even if the compensation event does not strictly qualify when assessed against the provisions of the contract.", "score": 0.2700073, "raw_content": null } ], "formatted": "Source: NEC4 Response Periods: Complete Deadlines Guide - Gather Insights\nURL: https://www.gatherinsights.com/en/nec4/response-periods\nGather tracks PM response deadlines automatically alongside Contractor notification deadlines. When the PM's two-week quotation response window is approaching expiry, the commercial team is alerted before it closes — so the clause 62.6 notification can be issued at the right moment, not missed entirely. ## Five Common Mistakes with NEC4 Response Periods 1. Only tracking Contractor deadlines. The eight-week time bar receives most attention because missing it destroys entitlement. But the PM has its own response deadlines with their own consequences. Teams that track only Contractor obligations miss the commercial value of PM deadline failures. The deemed acceptance provisions in clauses 61.4 and 62.6 exist specifically to be used. [...] Fixed periods written into the contract clauses. These are the same on every NEC4 ECC project regardless of what the parties agree in Contract Data. The most commercially significant are in the compensation event procedures: the eight-week notification window (clause 61.3), the one-week PM response to a CE notification (clause 61.4), the three-week quotation period (clause 62.3), and the two-week PM response to a quotation (clause 62.6). The PM's two-week acceptance window for a programme submission (clause 31.3) also falls in this category. These periods cannot be varied by Contract Data. [...] No. The eight-week notification requirement under clause 61.3 applies only to the Contractor. Events arising from PM or Supervisor actions — instructions, notifications, certificates, or changed decisions — are not subject to the Contractor time bar. The PM notifies these events under clause 61.1. Where the PM has its own response obligations (clauses 61.4 and 62.6), missed deadlines create deemed acceptance consequences rather than loss of entitl\n\n---\n\nSource: NEC4 Compensation Event Time Bar: Clauses 61 and 62 Explained\nURL: https://www.necplanningsolutions.co.uk/post/nec4-compensation-event-time-bar-and-the-ce-clock-clauses-61-and-62-explained\nThis email is notice of failure to reply. Please provide your response in accordance with the contract. Common mistakes that cause avoidable trouble 1. Waiting for full impact before notifying. Notify the event, then price it. 2. Treating an instruction email as a CE notice. Issue a separate notice with its own reference. 3. Letting reply deadlines drift. Track the PM reply date and use Clause 62.6 steps when needed. 4. Submitting quotations that are hard to decide. Use a repeatable pack with a clear decision request and clean evidence. References [...] What Clause 62 actually does Clause 62 is the quotation and decision cycle. It sets a controlled sequence: 1. The Project Manager instructs the Contractor to submit a quotation. 2. The Contractor submits within the stated time. NEC guidance notes the standard ECC position is three weeks from instruction unless extended. 3. The Project Manager replies within the period for reply in the Contract Data, or moves to their own assessment route where the contract allows. 4. If the Project Manager fails to reply in time, Clause 62.6 provides a mechanism where the Contractor notifies the failure to reply, and if the Project Manager continues to fail to reply for two weeks after that, the quotation is treated as accepted and then implemented. [...] • Cost build-up with supporting records • Programme extract showing the impacted chain of logic • Evidence index If your pack is not decision-ready, you will often get delay and rework rather than acceptance. Step 5. Track reply deadlines and use Clause 62.6 correctly If the Project Manager reply deadline passes: • Issue the “failure to reply” notice promptly • Diary the two-week follow-up window • Keep proof of delivery This is a controlled mechanism in NEC. It only helps you if you fo\n\n---\n\nSource: [PDF] Periods for response in NEC contracts - CECA NEC4 Bulletin\nURL: https://www.ceca.co.uk/wp-content/uploads/2023/10/CECA-NEC-Bulletin-No.34-%E2%80%93-Periods-for-response-in-NEC-contracts-October-2023.pdf\nParties would be as follows: ECC – Party A: Client/Project Manager, Party B: Contractor ECS – Party A: Contractor, Party B: Subcontractor PSC – Party A: Client/Service Manager, Party B: Consultant The table included below lists the communications that could be issued, and the response times within which they should be responded to. Responses can not be a “holding response”, i.e., a response to a compensation event quotation must be either acceptance or non-acceptance within two weeks, not a response within two weeks to state “we will get back to you in due course”. Response times can be extended on a case-by-case basis but only by agreement with both Parties (i.e., not Party A simply telling Party B they will take longer). It is also important to remember that the response times are the [...] October 2023 CECA NEC4 Bulletin CECA Member Briefing: Bulletin No. 34 – Periods for response in NEC contracts For more information, contact CECA Southern Director David Allen on 07741 543468 or davidallen@cecasouth.co.uk CECA (Southern) Ltd, 2nd Floor, East Wing, Metro House, Northgate, Chichester, West Sussex, PO19 1BE NEC Contract focus month 34 – Periods for response in NEC contracts CECA NEC4 Bulletin Good communication flow, transparency and auditability should be key features when administering any construction contract. NEC4 deliberately puts processes in place during the life of the project to ensure good practice project management. Adhering to the contractual processes and having a full audit trail of what was issued, when, and what the response was, should be key for both [...] also important to remember that the response times are the longest time that should be taken. They should not intentionally be responded to at the latest possible time that the contract allows. Fo\n\n---\n\nSource: Periods for response in NEC contracts - CECA Bulletin 34\nURL: https://gmhplanning.co.uk/nec-downloads/nec4-contract-timescales-to-respond/\nGood communication flow, transparency and auditability should be key features when administering any construction contract. NEC4 deliberately puts processes in place during the life of the project to ensure good practice project management. Adhering to the contractual processes and having a full audit trail of what was issued, when, and what the response was, should be key for both Parties. It is strongly advised that for any project this should be managed through a cloud-based system (which is discussed in detail in previous CECA bulletin 12), to help both Parties follow the correct contractual processes and response times. Where the Scope states the use of such a communication system, clause 13.2 makes it clear that the communication only takes effect when it is communicated through [...] Skip to content GMH Planning Ltd NEC Training NEC3 NEC4 Contract Consultancy Logo GMH Planning – NEC Training Experts in the New Engineering Contract mail shopping\\_cart NEC4 Training Training Courses\") NEC4 Public Training NEC Advice Advice and Project Planning Guidance\") NEC Guidance Notes Free Downloads NEC FAQs NEC People Conference NEC4 Webinar Blog Contact NEC Downloads & Publications Cover image for CECA NEC4 Bulletin CECA Member Briefings by GMH Planning Ltd # Periods for response in NEC contracts – CECA Bulletin 34 timer 4 Minutes read time tag CECA Bulletins tag Terms and communications [...] It is also important to remember that the response times are the longest time that should be taken. They should not intentionally be responded to at the latest possible time that the contract allows. For a well-run, efficient project, the Parties should try to respond to each other well inside the stated contractual timescales. Where there is no specific timescale stated to respond for\n\n---\n\nSource: Compensation events – an introduction for new NEC users | News\nURL: https://www.neccontract.com/news/compensation-events-an-introduction-for-new-nec-users?srsltid=AfmBOorIaK2z1-569CFu8y9qfsvvO-Dlsu80Cusb-sIagpHcPr_Fj3Yi\nOn receipt of a compensation event notification, the project manager has one week (unless there is agreement to a longer period) to assess whether it is valid. If it is, then the contractor has three weeks to submit a quotation setting out the time and cost impact for the project. The project manager must respond to a notification within a week otherwise the compensation event is automatically construed as such, and the contractor is entitled to submit a quotation even if the compensation event does not strictly qualify when assessed against the provisions of the contract." }