# User Management Specifications

## Overview
User Management handles the authentication, role-based access control, and permissions for users within the system. It ensures secure access to data sources and aligns with organizational structures.

## Responsibilities
- Authenticate users via company email and OAuth.
- Store user details: first name, last name, profile, email, and Google account details.
- Manage OAuth-based scope permissions for accessing emails, chats, etc.
- Store and refresh access tokens securely.

## Organizational Structure
- Users are associated with roles, teams, departments, and reporting leads.
- These attributes are configurable at the organization level.

## Admin Settings
- Manage users, drive folders, and chat spaces.
- Define access privileges based on roles, teams, and organizational hierarchy.

## Governance Integration
- Enforce privilege models for data access.
- Ensure compliance with enterprise security and governance standards.

## Observability
- Audit logs for user authentication and access control decisions.
- Metrics for user activity and access patterns.

## Open Questions / TODO
- Define policies for inactive users and token expiration.
- Explore multi-factor authentication (MFA) for enhanced security.

## Technical Specifications

### User Creation
- Users are created in the database upon first login with their company email.
- Stored details include:
  - First name, last name, profile, email.
  - Google account details.
  - OAuth-based scope permissions for accessing emails, chats, etc.
  - Access and refresh tokens.

### Organizational Structure
- Users are associated with roles, teams, departments, and reporting leads.
- These attributes are configurable at the organization level.

## Implementation Details

### User Authentication
- OAuth is used for authentication.
- Tokens are securely stored and refreshed as needed.

### Role and Team Management
- Roles and teams are stored in the `roles` and `teams` tables.
- Relationships between users, roles, and teams are maintained in the `user_roles` and `user_teams` tables.

## User Roles and Permissions

### Administrators
- Manage users, roles, and teams.
- Configure access privileges for data sources.

### Regular Users
- Access data based on their assigned roles and teams.